In daily work, there are always some tips that we don’t usually know. Mastering some “unpopular” Office skills can make our office more effective. Today, Theencarta will share with you some of the office “smart skills” related to Word. Let’s take a look.
1, add a blank line before the table
Out of habit, many small partners write notes after making a form. The problem is that if the comment appears in front of the table, then there is a big problem with the operation – you can’t insert a blank line directly before the form! !
In fact, similar problems can be solved by a shortcut key. The specific operation is to first position the cursor to the first cell in the first row of the table, and then press the shortcut key “Ctrl+Shift+Enter”, then the entire table will automatically After exiting a line of distance, it is much more convenient to add text to it.
2, add vertical text
Anyone who writes horizontal texts can write, but can’t know how to get a lot of vertical text? In fact, this vertical will also be divided into two situations, the simplest one is to directly click “insert” → “text box” → “draw vertical text box”, and then enter the text according to the previous habits.
After doing this, the text in the text box will automatically appear vertically, but the single text will remain “top and bottom”.
In the other case, the entire text and angle are vertical. In this case, we usually use the text box + rotation to complete. But if it is a full-text rank, there is actually a faster way.
That is, first select the text, click “Layout” → “Page Setup” → “Text Direction”, after confirming that the entire document will be automatically typeset in portrait mode, which is very suitable for typesetting ancient style copy.
3, “fat body” and “thin body”
How to make the text “fat” or “thin”? Photoshop is of course No problem! But for the vast majority of Office, there is a simpler way to refer to it.
First select the text, then click Word “Start” → “Paragraph” → “Chinese Layout” → “Character Zoom”, Word will automatically recommend several different width ratios for us, click on the scale or directly input the required scale value, a natural The “fat/thin body” was born!
4, clear the format
Sometimes we copy text from different places, and the copied text is often marked with different formatting. For unified typography, this will undoubtedly be a problem.
In fact, there is a way to quickly solve this problem, first select the entire paragraph of text, and then click “Start” → “Text” → “Remove all formats”, the format copied from these other places will be automatically canceled after a while.
5, use Excel instead of making calculation tables
Word can implement simple table operations with the help of formulas, but it is not as flexible or convenient as Excel.
There is a compromise here, that is, directly click on “Insert” → “Table” → “Excel Spreadsheet” to create an Excel spreadsheet in Word. The inserted form is the same as real Excel, both in operation and in other aspects. Functions and formulas can also be used directly.
With this method, we can use Word’s powerful typographic function to generate beautiful graphic and text files. On the other hand, it is also possible to implement complex table operations through Excel’s data processing and analysis capabilities.
6, a large number of custom graphics first add “canvas”
Sometimes we create some complex shapes through custom graphics. Although there are “combination” or “combination nesting” to assist the operation, in practice, the overall shift of multiple graphics is still very troublesome.
In fact, there is a small function in Word that is born for this problem. This is the “drawing canvas” under the “Insert” panel. Just use “New Drawing Canvas” under the “Insert” → “Shape” panel. Then create the corresponding graphics from it, and finally drag the canvas to achieve the overall movement of all the graphics.
7, “date” can be automatically updated
Sometimes we will want the date in the article to be “automatically updated”. This seemingly magical little feature is not difficult to achieve.
Just click “Insert” → “Text” → “Date and Time” first, select a suitable date style or time style, and then check “Automatic Update” in the lower right. This way, when the file is opened again, the time or date will automatically become the latest.
8, document thumbnail
As the saying goes, it’s not as good as seeing it. If you want to quickly find the one you need in the pile of documents, the file name is never the fastest. In Word’s Save As dialog, there is a “Save Thumbnail” that is rarely used by everyone.
But in fact, its role is not small, that is, automatically save a document thumbnail when saving a document.
This way, when the Explorer opens the “large icon” or “large icon” display mode, Windows automatically replaces the previous Office icon with a thumbnail to make the document more readable.
Written at the end
In fact, these little tricks have no technical content, nothing more than the usual time spent easily ignored by everyone. In short, more of the ideas provided here are an idea. If the introductions are helpful to you, please help me!